Schedaero's integration with FlightSafety International automatically marks training items complete, syncs records of training documents, and updates currency in Schedaero whenever a pilot finishes a course in FlightSafety.
NOTE: Operators must be using the training and/or currency module(s) in Schedaero to take advantage of the FlightSafety Integration.
IN THIS ARTICLE:
ABOUT THE FLIGHTSAFETY INTEGRATION
In Schedaero, we assign training items to crew members by matching the crew qualifications (which contain positions and regulations) to training items that are also scoped to crew positions and regulations.
The flight safety integration does not change anything about how training is assigned to the crew. Rather, it affects if those training items are completed. By mapping training items in Schedaero to FlightSafety international courses, Schedaero will automatically port training completion dates and training record documents for each pilot and their training items.
INTEGRATION SET UP
NOTE: The setup for the FlightSafety integration requires input from an Administrative user from the operator as well the Schedaero Account Manager or Customer Success Manager. Once set-up is complete the integration will run itself and you will no longer have to manually update any training item completions that have been mapped.
Enable: if you are interested in the FlightSafety integration, contact your account manager and they will enable the integration.
You will need to provide your FlightSafety Account Number
Schedaero will obtain a FlightSafety license key on your behalf.
Enter the User Information: In this step, you will be telling Schedaero which pilots you want to pull course completion information for.
Navigate to: Company->Settings->Integrations.
At the bottom of the page, there is a FlightSafety Users section. The list shows all active pilots. For each user complete the following items:
FlightSafety account number. For most companies, there will only be one account, so it is pre-populated. AND,
"Client ID" or their unique identifier in FlightSafety. Operators should have a list of each person's Client ID on their FlightSafety Account. If you do not have that information, please reach out to FlightSafety directly. OR;
Deactivate. If the user's Client ID is unknown or if that user should not be included in the integration. For example, they are no longer flying for the company.
Note: When you add a new pilot to your roster, you will need to return to this section to add their Client ID to include them in the integration.
Set up the Mapping between training items and courses.
Navigate to the Company->Settings->Training page.
Edit the training items that will be mapped to a FlightSafety Course completion.
Select the appropriate training course from the 3rd party mapping dropdown.
Select the mapping requirement. In most cases, you will want to select "any mapped course completion will cause automatic training completion"
Retrieve Course Completions
Return to Company->Settings->Integrations and navigate to the FlightSafety Integration section.
Select "Get FlightSafety Course Completions.
Note: Courses and FlightSafety data will automatically sync every day but should you want to retrieve information from FlightSafety, you can do so manually here.
FLIGHTSAFETY INTEGRATION IN ACTION
Once you have set up the integration, Schedaero will automatically create Training completions for any items and courses that are mapped. Any corresponding record of training documents from Flight Safety will automatically append to the existing training items for easy reference.
Here is an example of what a training completion looks like if it comes from the integration:
Certain flight activities that occurred during the training including day/night landings, day/night takeoffs, instrument hours, and holds will all be imported into a single ad-hoc flight log using the course completion date for the log’s date. These activities will also count toward a pilot’s currency items on Schedaero.